How to Make Powerpoints Smaller File Size
Sometimes, the file size of your PowerPoint presentation tin get very big. In some cases, that can be annoying, e.g. when trying to send the slides via email, but not existence able to do so because the file is too large. Usually, pictures and videos are the reason why presentations go besides big. The practiced news are that you can easily compress pictures and embedded media files past post-obit the steps listed below.
Contents
- Compress images
- Compress videos and audios
- Convert PPT into a PDF file
- Become rid of 3D-models
- Compress PPT equally ZIP- file
Compress images
PowerPoint offers the selection to shrink all images at once or choose single pictures to reduce their file size. Proceed in mind, that compressing an paradigm volition automatically reduce its quality as well. If yous don't need to reduce the file size, better use the highest quality resolution as possible.
There are two ways to compress images within your PPT file which near work the aforementioned way:
Compress selected pictures
- Select the image you want to compress or any movie if you wish to reduce the size of all graphics
- Navigate to the Picture show Tools Format tab and select Shrink Pictures
- A new menu pops upward. Choose your compression options and make sure to bank check "Delete cropped areas of pictures" and uncheck "Employ simply to this picture" (if you lot want to compress all images)
- Choose the resolution y'all need. The post-obit are available:
- High allegiance: preserves quality of the original flick
- Hd (330 ppi): good quality for high-definition (HD) displays
- Impress (220 ppi): excellent quality on most printers and screens
- Web (150 ppi): good for web pages and projectors
- Eastward-post (96 ppi): minimize document size for sharing
- Use default resolution
- Hit OK
![PowerPoint Picture compressing](/en/img/blog/23-reduce-powerpoint-file-size/1-select-pic.png)
Compress all images while saving the PPT file
- Open your presentation. Go to File in the PowerPoint carte
- Click Relieve as and and then Browse
- In the window that opens, click on Tools (right beside Save)
- Select Compress Pictures and choose the resolution you lot demand
To relieve fifty-fifty more space, you can additionally cull Delete cropped areas of pictures to remove the parts of pictures which you lot cropped in PowerPoint.
- Click OK and and so Save
![how to save and compress pictures](/en/img/blog/23-reduce-powerpoint-file-size/reduce-file-size.png)
Compress videos and audios
Video and audio files tin can increase your PPT size a lot. It's a adept thought to compress those if you want to brand some space. Some PowerPoint versions make it possible to subtract the media size in PPT but if this option is missing in your plan, online video compressors are the solution.
Compress videos and audios in PPT
- Become to File in the PowerPoint menu
- Click Info
- Open the Compress media drib downward
- Cull a compression file size. Don't reduce the quality also much and check if the appearance of your media doesn't expect too grainy on the actual projector you will be presenting on
![PowerPoint Picture video compressing](/en/img/blog/23-reduce-powerpoint-file-size/2-reduce-media-size.png)
Online video compressor
At that place are plenty of online video compressors which you can use to reduce the video size in accelerate. For example, the website FreeConvert makes information technology like shooting fish in a barrel to subtract the file size without having to download annihilation. This mode y'all can integrate a smaller media file into PPT.
![PowerPoint media online compressor](/en/img/blog/23-reduce-powerpoint-file-size/3-online-converter.png)
Links instead of videos
Instead of importing a video to your PPT slides, including a link to your PowerPoint presentation can salve a lot of space. If your video is somewhere on YouTube or other online video-sharing platforms, include a link and use it when you lot're presenting.
Just notice: a link can only be used, if yous're connected with wifi. Watching videos online, can have fourth dimension and a bad connexion might give you some unwanted breaks during your presentation. In this case, saving the video on your disk and opening it separately can relieve fourth dimension and however reduce the size of the PPT.
![link instead of video in ppt](/en/img/blog/23-reduce-powerpoint-file-size/4-link-video.png)
Convert PPT to PDF
By converting a PowerPoint file into a PDF, the size will reduce automatically. During the procedure, images get compressed and some media (sound, videos, 3D models..) get removed. If you desire to alter the PowerPoint slides at all time, this method might not be the right ane for you, as PDF files tin't get edited the fashion a PowerPoint can. Hence, converting PPT into PDF only makes sense if your presentation will work as a handout and if the PDF files options are enough for y'all.
- Go to File in the PowerPoint menu
- Click Export
- Hit the Create PDF/XPS push button
- Choose a location in which yous desire to salvage your PDF file
- Click Publish
![Convert PPT into PDF](/en/img/blog/23-reduce-powerpoint-file-size/5-create-pdf.png)
Become rid of 3D models
The Office 365 subscription makes it possible to add 3D models to your PowerPoint slides. Nevertheless, those media require much space since they transport a lot of information. In order to minimize the PPT file, exchanging the 3D model with a normal paradigm volition hands reduce the size of your PowerPoint file.
![add 3d model to PowerPoint](/en/img/blog/23-reduce-powerpoint-file-size/6-insert-3d-model.png)
![a 3d model in PPT](/en/img/blog/23-reduce-powerpoint-file-size/7-3d-model.png)
Compress PPT as ZIP- file
If yous need to share your PPT with someone, a Goose egg- file format might aid you lot to reduce the size of the PowerPoint. Even though, this method can salve some place temporally, it might non be enough to transport it via email. Uploading it to file-sharing platforms, such equally GoogleDrive, DropBox, OneDrive or other websites and sharing its link to download the PPT, can be the improve pick. (Using an USB for sharing the presentation without the need to decompress anything would be the all-time solution)
![](/en/img/blog/promotion/1-inbetween-banner-polls.png)
Here'south how to convert a PPT into a Cipher- file format:
- Select the file you want to minimize in the File Explorer
- Right-Click the file and hit Ship to
- Choose the Compressed (zipped) folder option
![compress PPT into ZIP](/en/img/blog/23-reduce-powerpoint-file-size/8-compress-to-zip.png)
If you want to decompress a Nix- file into its original PowerPoint format:
- Right-Click on your Zero- folder
- Select Extract All... or the similar operation of your program
- Choose a File Location to extract your file to, or extract information technology at the identify you are currently at
![decompress ZIP into PPT](/en/img/blog/23-reduce-powerpoint-file-size/9-unzip-file.png)
FAQ
How can I reduce the size of a PowerPoint file?
There are several means to reduce the file size of a PowerPoint. Yous tin shrink images, videos and audios, convert your presentation into a PDF file, get rid of 3D models or shrink the PowerPoint as a Naught-file. We explained for you how all of this works in our web log.
How do I compress a video in PowerPoint?
To compress videos in PowerPoint, go to "File" in the PowerPoint menu and then click on "Info". So open the drop-downwardly menu "Shrink media" and select the size of the compression file. Exist careful not to reduce the quality too much and check that the quality of your video on the projector you lot volition be presenting on is not too bad.
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How to Make Powerpoints Smaller File Size TUTORIAL
Posted by: kevincoustruend.blogspot.com
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